Every shift covered, without the 6am phone calls.
Rota System is a shift rota app built for UK care. Care homes and care agencies plan rotas and fill gaps in minutes. Care workers always see their latest shifts on their phone.
Launching soon. Early sign-ups get priority access and help shape the first release.
| Staff | Mon | Tue | Wed | Thu | Fri | Sat | Sun |
|---|---|---|---|---|---|---|---|
| Amara O.Senior carer | Early | Early | Off | Late | Late | Off | Early |
| Ben T.Care assistant | Late | Off | Early | Early | Off | Late | Late |
| Priya S.Care assistant | Off | Night | Night | To fill | Off | Off | Early |
| Jo K.Nurse | Night | Off | Off | Early | Early | Night | Night |
| Tomasz W.Agency carer | Early | Late | Late | Off | Night | Early | Off |
Rotas in care shouldn't run on spreadsheets and group chats.
- Last-minute gaps
Someone calls in sick and a manager spends the morning ringing round to find cover.
- Rota changes get missed
Shifts are swapped by text and the printed rota on the wall is out of date by Tuesday.
- Hours don't add up
Timesheets are checked by hand against the rota, and payroll queries follow every month.
- Workers left guessing
Carers wait for a message to find out when they're working, or turn up working from an out-of-date copy of the rota.
Rota System puts the rota, unfilled shifts and confirmed hours in one place that managers and care workers can both see, so everyone is working from the same plan.
Built for everyone on the rota
One system, three views. Each person sees exactly what they need to plan, cover or work a shift.
Safe staffing levels, every day of the week
Plan rotas around your residents' needs, not around who answers the phone. Set the staffing you need on each floor or unit and see straight away where the gaps are.
When a gap appears, see who's on, who's off and who has the right role, then assign cover in a few clicks. That worker's rota updates straight away.
- Reusable rota patternsBuild a weekly pattern once and roll it forward instead of starting from scratch each month.
- Gaps flagged earlySee understaffed shifts days ahead, not on the morning they start.
- Right skills on shiftMatch shifts to roles such as nurse, senior carer or medication-trained staff.
- Hours ready for payrollWorked hours are recorded against each shift, so you can export them instead of retyping them.
Fill client shifts faster, with the right people
Manage shifts across all your client care homes and services from one place. When a request comes in, find a qualified care worker who isn't already on shift and assign them.
The shift appears on the worker's rota straight away, instead of being passed on through a chain of calls and texts.
- All clients, one rotaSee every client site and shift on one board, filtered by location, date or role.
- Assign cover in a few clicksSee which qualified workers aren't already on shift that day and put the right person on it.
- Compliance at a glanceKeep track of training and document expiry dates so only cleared staff are assigned shifts.
- Cleaner invoicingConfirmed hours per client and per worker make billing and pay easier to reconcile.
Your shifts, on your phone, always up to date
No more waiting for a text to find out when you're working. Your rota is always up to date, and changes reach you as soon as they're made.
Your manager plans the rota. You can check it whenever you need to, from wherever you are.
- See your rota anytimeCheck upcoming shifts, start times and locations without calling the office.
- Changes reach you straight awayIf a shift is added, moved or cancelled, your rota updates and you're told, so you're never working from an old plan.
- Every shift detail in one placeDate, start and finish times, location and role for each shift you're working.
- Know your hoursSee the hours you've worked each week, so there are no surprises on payday.
From empty rota to covered shift
Four steps take a shift from planned to worked, with everyone kept informed along the way.
-
Plan the rota
Managers set up shifts, staffing levels and rota patterns for each home, unit or client.
Home or agency -
Fill the gaps
Unfilled shifts stand out on the rota. Managers assign suitably qualified staff to cover them.
Home or agency -
Workers see their rota
Care workers see their shifts on their phone as soon as the rota is published or changed.
Care worker -
Confirm the hours
Hours are recorded against the shift and ready to check and export for pay or invoicing.
Everyone
Everything a care rota needs, nothing it doesn't
Designed around the way care teams already work: early, late and night shifts, mixed teams of permanent and agency staff, and rotas that change daily.
Drag-and-build rotas
Create shifts, assign staff and copy whole weeks forward in a few clicks.
Instant shift alerts
Care workers are told about new and changed shifts as soon as they happen.
Clear shift details
Every shift shows the date, start and finish times, location and role, so care workers know exactly where they need to be.
Training and document reminders
Track expiry dates for training and checks, with a reminder before anything lapses.
Multiple sites and clients
Run several homes, units or client services from one account, each with its own rota.
Hours and timesheet export
Worked hours per person, per site and per week, ready to export for payroll or invoicing.
Works on any phone
No special equipment. Managers use a laptop, care workers use the phone they already have.
Secure, role-based access
Managers, coordinators and care workers each see only what their role needs.
Common questions
When will Rota System be available?
We're preparing for launch now. Register your interest below and we'll contact you as soon as early access opens.
Is it for care homes or care agencies?
Both. Care homes use it to plan their own staff rotas and cover gaps. Care agencies use it to manage shifts across their client services and assign work to their care workers.
Do care workers need to download anything?
No special equipment is needed. Care workers can view their rota from the web browser on the phone they already use.
Can we bring in our existing staff and rota?
Yes. During setup we'll help you add your staff list and recreate your usual rota pattern, so you're not starting from a blank page.
How much will it cost?
Pricing will be announced at launch. Early sign-ups will hear about it first, along with any introductory offers.
Be first on the rota
Tell us a little about you and we'll be in touch when early access opens. No commitment, no spam.
- Priority access before public launch
- Help with setting up your first rota
- A say in which features we build next